Records Management & Email Archiving
Records Management
In addition to the need to manage your enterprise’s documents, there are a host of other items you need to capture, retain, organize, and access. Those items, regardless of what they consist of, can be considered “records”, e.g. financial records, customer records and employee records.
Records may consist of structured data (i.e. data that has been keyed into a database) or unstructured data (i.e. faxes, scanned images, pictures). Regardless of their structure, properly managing records is a critical priority for any enterprise–especially in these times of the Government Paperwork Elimination Act (GPEA) and the Sarbanes-Oxley Act.
Our Records Management solutions can help you:
- Identify vital business records on paper or in electronic forms.
- Evaluate existing record archives and records management programs.
- Follow strict government standards (including DoD 5015.2).
- Implement records programs required by the Sarbanes-Oxley Act.
- Develop standards for the destruction and archival of records.
- Integrate archives and records management into your Enterprise Content Management initiatives.
- Leverage a commercial off-the-shelf solution, such as Livelink for Records Management, to meet your specific project requirements.
- Develop a migration strategy for your records.
Check out these project examples:
- U.S. Air Force, Office of Special Investigations (AFOSI), RM Support
- Social Security Administration (SSA), RM Support
- Fortune 250 Financial Corporation, RM Support
Email Archiving
For most business professionals, getting through each day’s email is a project in itself. The task of organizing, sorting, and offloading emails and attachments rarely, if ever, gets accomplished. The result: excess storage demands can bog down corporate servers and users find it hard to access information they need. Proper email archival can actually enable you to:
- Reduce storage costs;
- Improve server performance; and
- Transform your email into a tangible business asset.
Momentum Systems provides consulting and implementation services for email archive and management solutions. Utilizing an Open Text IXOS product, as well as leveraging popular email software packages (e.g., Microsoft Exchange, Lotus Domino, etc., Momentum can tailor an email archiving solution that matches your exact requirements. Through electronic rules-based archiving, Momentum can configure a system to automatically offload email content and attachments from your existing email servers to more cost-effective, secure storage media. The IXOS product lets you manage the high growth of email repositories while reducing storage costs and improving server performance.
Check out these project examples: